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Informative Ways of Improving Your Written Communication Skills

It is essential to note that it is vital that you write effectively. This is because, without it, your emails will grow into a huge conversation without basis. Besides, the essence of your report will be lost making you to lose marks too. By the end of this topic, you will discover more ways of boosting your written communication skills.

You should start by using short sentences. You find that the UK government does not write sentences longer than 25 words. You find that some writing expert is saying that at 14 words, the reader achieves 90{c7327ec235e14cb68ba78599262a56fae1e07d1b57c87ae130efec6ff180436a} comprehension. On the other hand, at 43 words, the understanding reduces by 10{c7327ec235e14cb68ba78599262a56fae1e07d1b57c87ae130efec6ff180436a}. To improve your communication strength start using shorter sentences which will be easier for readers to comprehend.

Apart from that, avoid high brow words. High brows are some complicated words that you might have used in college. It is better that you communicate the simplest way rather than using these complex words. You can replace these words with a simpler language that will make your statements clear. When you have to use the word, then you need to limit the frequency. Typically, you should stop trying to be smart when writing be true and simple.

The next tip is to call to action. Here you will have to decide what you want your reader to do. This will require you to be clear on the next actionable step that you would want your readers to take having read your email or report.

Apart from that, you should concentrate on the key messages. You find that sometimes you can read and reread an email or even more times. The reason behind this is that the writer was not clear of the key message. Therefore, you should identify your key message before you start writing and write down in a piece of paper to remind you.

Also, you should evoke emotions. You should determine the emotion that you want to store in your reader. You find that when evoking emotions of the reader, you will motivate them to take action like sharing your report. Don’t by any means make your readers end thinking.

You can also achieve this by being succinct. It is essential to note that lengthy reports or many words in a sentence lowers the understanding of the readers. For that matter, your message should be short and clearly expressed. Therefore, if you have written a lengthy report, you should be thorough with your editing because volume does not equal to comprehension. Some of the things that you will have to do to make your reports short and clear is to delete, and re-write the paragraphs.

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